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All appointments of graduate instructors are made through the Dean of the Graduate School, in accordance with established procedures in that office. These procedures include the completion of a GS-18 form, Application for Graduate Assistantship or Instructorship (See Exhibit P/P-10) and completion of the Personnel Action Form. Graduate instructors should come by the Human Resource Services office to sign their appointment letter prior to beginning work. Graduate instructors must complete an I-9 form, Employment Eligibility Verification, at the Human Resource Services Office within three (3) working days of the initial hiring date. The I-9 form is valid for three (3) years from the initial hiring date. (See Human Resource Services Policies Procedures, Section 6.)
8.2 Employment Status
Graduate instructors are considered students and are not eligible for employee benefits. Withholding tax is the only deduction made from a graduate instructor's check. Graduate instructors must complete a W-4 form (Employee's Withholding Exemption Certificate) which is available in the Personnel/ Payroll Office. Graduate instructors enrolled less than half- time are also subject to social security and medicare tax.
8.3 Pay Schedule
8.3.1 Supported with University Funds
Remuneration to graduate instructors will be made in ten (10) installments for service during the academic year according to the following schedule: Fall semester - last working day of August, September, October, November and December. Spring semester - last working day of January, February, March, April and May.
8.3.2 Supported with External Funds
Graduate instructors supported with external funds are paid according to the schedule specified in the grant and/or approved by the Dean of the Graduate School. An approved copy of the Personnel Action Form should accompany and be stapled to the original requisition on external accounts. The requisition should be for the total amount of funds obligated.
8.3.3 Unclaimed Payroll Checks
Departments must return any unclaimed payroll checks to the TTU Business Office within two (2) weeks after issue of the checks.
8.4 Termination of Instructorship
Should an instructorship be terminated for any reason before the end of the term of appointment, a Personnel Action Form should be completed as per the instructions for Separation accompanying the Personnel Action Form.