Faculty Success by Watermark

2024 Faculty Review Processes

Tenure & Promotion 

All tenure and promotion review processes will take place using the workflows in Watermark starting in Fall 2024. Candidates who will be going up for Tenure/Promotion should be in contact with our team and receiving regular updates and training. If you have questions related to the Tenure/Promotion process, please contact watermark@tntech.edu.

Faculty Annual Review 

Faculty Annual Reviews will take place in the workflow in Watermark for calendar year 2024. Faculty will submit a 2024 Annual Activity Report, proposed workload, and goals for 2025. Chairs, Directors, Deans, and the Provost will then complete the rest of the faculty review process within the workflow. 

Where did my goals go? 

Over the summer of 2024, we revised the Annual Goals & Planning screens. We have a copy of your goals that were entered in the system and will be adding the data back in prior to the 2024 evaluation period. If you would like a copy of your goals or would like to re-enter them for yourself, you are welcome to do so. To learn about other screen changes, visit our screen updates page. 

General (Access & Support)

› When will I get access to the system?
› How do I access the system?
› What if I am unable to log in?
› How do I get support?
› How can I schedule training?
› Does this system work for all browsers?

When will I get access to the system? 

All faculty will be given access to the system in Fall 2023. After Fall 2023, all new faculty will be given access during their onboarding. If you do not have access or are unable to login, please contact watermark@tntech.edu. 

How do I access the system? 

You can access Watermark using the login button below.  

» LOGIN 

What if I am unable to log in? 

If you are having issues accessing the system, please contact watermark@tntech.edu - It could be that you do not have an account set up in the system. 

How do I get support? 

This website contains helpful guides and information to assist you in navigating the system. If you cannot find what you are looking for, you can email watermark@tntech.edu for further assistance. 

How can I schedule training? 

You can receive training through one of the options below: 

• • • Email watermark@tntech.edu to schedule an appointment. 

Does this system work for all browsers? 

Yes! The system has been evaluated and optimized for Chrome, Internet Explorer, Edge, Safari, Firefox, and other browsers. The system performs admirably on both Windows and Apple systems.

---

Data Entry

› Is any of my data loaded for me?
› How do I input information?
› What do I do if the information in one of the sections above is incorrect or missing?
› How do I input my IDEA evaluations? 

Is any of my data loaded for me? 

Yes, the following sections are input for you. 

• • • Scheduled Teaching (updated the 1st day of class and 2 weeks after the final day of finals)
    • Permanent Data (updated upon creation of your account and any rank changes)
    • Yearly Data (updated at the end of the faculty review and annual evaluation process each year) 
    • Workload Information (updated at the end of the faculty review and annual evaluation process each year) 

How do I input information? 

• • Faculty Success Resources 
  • CV Import Guide 

What do I do if the information in one of the sections above is incorrect or missing? 

Fill out this work request form to have changes made.

How do I input my IDEA evaluations? 

Follow these steps to download your IDEA Evaluations from CampusLabs and upload to the Scheduled Teaching and Co-Instructions screens within Watermark. 

---

CV Import Tool 

The CV Import Tool can be used to help upload all of your information, or you can chose which activities to import the information for. 

NOTE: Some faculty find the CV Import helpful, while others have stated copying and pasting the information is quicker due to formatting. 

---

Scholarship/Research

› Intellectual Contributions – Journal Name isn’t there
› Intellectual Contributions – How can I import my publications?
› Intellectual Contributions – Required fields
› Intellectual Contributions – Date fields

Intellectual Contributions – Journal Name isn’t there  

If you have noticed that your specific publication is missing from this listing, please do one of the following: 

• • • You can select "Not in List" from the "Journal Name" field 
      
      • You can either type that into the box (the drop-down list is of type search), or it is the last option in the list. 
      • Once you select "Not in List" there will be three new fields that appear, under the "Item" sub menu. You can then fill out the Journal Name, if it was peer-reviewed/referred? and the review type 
      • Doing the above will allow your records to print correctly on reports. 
    • Email a handful of journal names 
      
      • Send watermark@tntech.edu a brief email containing the Journal Name and if its Peer Reviewed. We can add it to the back end of this system quickly. 
    • Email a large list 
      
      • If you happen to have a list of publications that are not there, or perhaps you are a department chair and you want to make sure the most published two publications exist in the Digital Measures system - Please send watermark@tntech.edu a complete list of journal names you wish to be added, along with if it is peer-reviewed or not. There can be as many publications in this listing as you would like so, please make a complete list if you have one. 

Intellectual Contributions – How can I import my publications? 

You can import your publications from several different sources: 

• • • BibTex File - This is a text file formatted for publication citations. Some options on where to get your BibTex file are; EndNote, Mendeley, HeinOnline, Google Scholar, RefWorks, Zotero. 
      
      • For this option you will need to already have an account with a third-party system that can handle citations, you will also need to have your publication data stored there. 
        
        • Link for instructions to generate BibTex files from the sources listed above and import to Digital Measures: Instructions 
        • Video demonstrating how to import a BibTex to Digital Measures: Load BibTex Files to DM 
    • Third Party API Integration - These options are direct API integrations that Digital Measures has established with five different publication databases 
      
      • ORCID, Crossreff, Scopus, Web of Science, PubMed 
      • These options allow you to search for yourself within these databases, you can then select items that are yours, verify the selections and import them to Digital Measures automatically. If using ORCID, you will need to already have an account with them, and input your ID from ORCID into Digital Measures 
        
        • Link for instructions to search for yourself and import publications to Digital Measures: Instructions 
        • Video demonstrating searching a database and importing your publications: Search and Import publications from Integrations 

Intellectual Contributions – Required fields 

There are several important fields within this screen that you should be aware of and how to handle them. 

• • • Contribution Type: Type of contribution this publication is, select one that matches the best. 
    • Current Status: While this field is not technically required, your reports use the field to identify which records belong where on your reports. Please mark it with Submitted, Accepted, Published. 
    • Title: This is not required, but highly encouraged. It is very important to mark down the title of your publication so anyone looking at reports knows what the record is. 
    • Authors/Editors/Translators: Please include the Author name (if they are at Baylor and on Digital Measures, you can select their name from the first drop down menu in this field, called "People at Baylor". Please be sure to select the role they played in the project. 
    • Journal Name: This field determines if a publication is peer reviewed or not. You must select an option here. To view the FAQ on this topic please refer to: Journal Name isn't there. Once you select an option from this drop-down menu, the system will automatically know if the selection is peer reviewed or not. 
    • Date fields: Please be sure to select at least a year value for the date fields, they all don't need to be filled out, but Date Submitted, Date Accepted, Date Published are all good ones to have a year for. Dates are used to determine what records to pull into reports that people are running within Digital Measures. They are also used for ad-hoc reporting we do on this information. 

Intellectual Contributions – Date fields  

There are five date fields within this screen that are available to fill out. If you know dates for all the fields, that's great, you can fill them out! If not, that is okay as well. The most important date fields are Date Submitted, Date Accepted, and one or both Date Published fields. If you happen to know a month and day for the specific date, that is great, otherwise, you just need to fill out a year for any of the date fields you want to fill out. 

• • • Expected Date of Submission: This field is mostly unimportant, feel free to fill it out, but there is no need. 
    • Date Submitted: This field coincides with the status of Submitted. If your record is marked with the status of Submitted, please fill out at least a year value for this field. 
    • Date Accepted: This field coincides with the status of Accepted. If your record is marked with a status of Accepted, please fill out at least a year value for this field. 
    • Date Published (Electronic): This field coincides with the status of Published, if you happen to have an electronic published date, please add it here. Just a year is required. 
    • Date Published (Print): This field coincides with the status of Published, if you happen to have a print published date, please add it here. Just a year is required. 

You do not need to remove date data once it is entered. If you started the record at Accepted status, then it moved to Published, you should keep the accepted date and add the relevant Published dates.

---

Reports

› What report do I need to run for the 2024 faculty evaluation cycle?
› What report do I need to run for the 2023 evaluation cycle?
› How do I run my own report?
› Suggestions for screen or report customization?
› How do I create a CV from within Watermark?

What report do I need to run for the 2024 faculty evaluation cycle? 

For 2024 you will use the 2024 Annual Report and the 2024 Annual Goals & Planning Report. You can run a copy of your report to see how it will be populated and ensure your activities and information are correct. Beginning in December, you will login to the system to use the Workflow function to submit your materials for your annual faculty evaluation. 

What report do I need to run for the 2023 evaluation cycle? 

For 2023 you will use the 2023 Annual Report. This report is a combination of the Annual Activity report and Annual Goals & Planning reports that will be used for 2023 while we transition to using the system. 

How do I run my own report? 

» View guide

Suggestions for screen or report customization? 

We have paused all screen revisions and report customizations until the 2023 faculty evaluation cycle has been completed. If you have a suggestion, please fill out the Work Request Form. 

Create a CV 

» View Video