Procedures & Deadlines
Review Instructor Tips & Resources for ideas on incorporating academic integrity into your course.
If you suspect one of your students is involved in an academic integrity violation, you must be actively involved to ensure the process is fair and accurate. Please review the procedures overview flowchart to get a big picture of the process. Below is a description of the procedure steps from the instructor's point of view, including deadlines as per Policy 216. "Business days" are defined as days when the university offices are open (not closed due to weather, holidays, etc.).
- You think your student may be involved in an academic integrity violation. Note: this
process applies to each student individually. If you have more than one student involved
in a violation, you must follow this process separately for each student.
- Email your student to set up a meeting to discuss the potential violation.
- Send the email from your @tntech.edu email address to their @tntech.edu email address.
- That meeting must take place within five business days after you send the email.
- See Meeting with Your Student for an email template and more details about that meeting, including what to do if
the student does not meet with you.
- After the meeting, if you no longer think the student was involved in an academic
integrity violation, the student is not charged with a violation, and the process
is over. Please email the student and inform them of your decision.
- However, if you still think your student was involved in an academic integrity violation, and you want to deduct points off your student's assignment and/or class grade for the violation, you must file an Academic Integrity Violation Charging Document with the university within seven business days after sending the email in step 2 above. Please see Reporting a Violation for help completing the form.
- If your student did not meet with you because they did not respond to your meeting request or failed to show up without good reason, you may still file an Academic Integrity Violation Charging Document with the university within seven business days after sending the email in step 2 above.
- If you do not want to deduct any points off your student's assignment and/or class grade for the violation, then you do not have to report your suspected violation to the university.
- You cannot submit a final grade in the course until you get an email from the AIO
with the final results of the violation charge and the process is complete.
- The AIO emails you a copy of the charging document once it has been completed by the
Associate Provost.
- The student meets with the AIO within five business days after receiving the charging document to ensure the student understands the policy,
violation charge, and appeal process.
- If the student does not appeal, the recommended penalties go into effect. See Policy 216 (section VI.I.) for additional implications. The AIO emails you confirming the penalties
and implications. You implement the class-level penalty, and the university implements
the university-level penalty. The process is over.
- If the student submits an Academic Integrity Violation Charge Appeal Form within five business days after meeting with the AIO and does not opt-in to a UAPA hearing, the AIO emails
you to schedule an appeal hearing. Note: if they opted into a UAPA hearing, the Tennessee
Tech process ends, and the UAPA process begins.
- The hearing takes place within eight business days after your student's appeal form submission. See Appeal Hearing for more information.
- Within two business days after the hearing, the AIO emails you regarding the outcome of the appeal hearing.
The process is over.
